First of all, do not panic. COVID-19 is just another phase that humankind will overcome. Every business, from startups to Fortune 500 companies, around the world has been advised to work from home in order to break the chain.Now one of the main concern is remote project team management.
aTeamTexas has already been focusing on remote project team management way before the pandemic. Our remote project teams are skilled and experienced in this model and have successfully completed various projects using the same. So here are some tips from us if you are looking for remote project team management.
- Strict Guidelines
Firstly, a strict set of guidelines has to be shared with your team. The primary problem faced when a team remotely works is that monitoring is difficult. You should make sure that your team members are working together with you even if you are all at different places. You do not want your web developer dozing off at home when all others are working hard. There should be a proper synchronization in the team and this can be made possible with a set of guidelines. Your guidelines can include the daily timeline, interval periods, work schedules, deadlines, periodic reports, remote meeting rules etc. Do note that the guidelines must be clear and must cover all relevant details. The project lead must communicate with the team regarding the guidelines and make sure there are no doubts.
- Schedule and Prioritize
After sharing the guidelines with the team, the next important thing is scheduling and prioritizing each task. The members of your team can include graphic designers, web developers, programmers etc. The work assigned to each member is different. But there is a common problem that most members of a team face. The project lead assigns a list of tasks and does not assign priority numbers or values to each task. This causes confusion in the team member as he or she will not know which task is urgent and which task has more time. He or she may complete a set of tasks and may leave out tasks that are urgent. To avoid such issues, it is very important to schedule each work along with time constraints, priority values and relevant details.
- Communication is Key
As the team may be in different places, you need a medium to connect with one another and stay in sync. Mobile calls and WhatsApp groups do the job but they are an ancient solution to a modern problem. There are many online tools and apps that help you to stay in sync with your team. Even if some high-end tools need payment, there are a lot of free tools that are useful in remote work projects. Some tools require payment only for some features. Asana, Chanty, Microsoft Teams, Skype for Business and Slack are some of the popular tools for team communication and remote project management.
- Cyber Security
When working remotely, your projects are more prone to cyber-attacks. You must ensure that all the apps and tools you use are not affected by viruses, malware etc. You must also ensure that your workstation is free from these cyber-attacks by setting up proper anti-viruses and firewalls like BitDefender, Norton, Kaspersky etc. Additionally, you must make sure that the information and data you store on your systems/servers are secure from attacks. You must be the only one that has access to these data. You have to take care of client data like your baby. You have to verify that these steps are followed by each and every member of your remote team. Finally, you have to take regular backups of all relevant data in case of any disasters.
- Always Be Legal
Last but not the least, always follow legal measures. There should be proper legal agreements between the clients, the company and the team members in accessing company and client data. Make sure all legal procedures have been followed to prevent issues in the future.
If you require any help from us in doing remote projects, do not hesitate to contact our team at aTeamTexas. Also, subscribe to our newsletter if you are looking forward to more tips and news from our team as well as the technological world.