• Must-Have Remote Work Tools for Tech Industry to Overcome COVID-19

    COVID-19 or Corona Virus, as popularly known, has become a global issue. It is time to take up arms and save the world by staying at home. This does not mean that you need not work. You need to pay your bills and complete those projects for your clients. There are plenty of remote work tools, apps and software that allow one to work along with their team, especially if you are part of a team or company that provides digital services. Some apps are also providing free versions for a limited time to help overcome the situation. Microsoft is providing Microsoft Teams bundled with Office 365 to be used free for 6 months. 12 million users have newly joined Teams in just 7 days further proving the transition to remote works. Google is also providing free access to Advanced Hangouts Meet features for G-suite users. 

    As a global company with multiple teams working remotely across different continents way before the pandemic, we, aTeamTexas, are already familiar with the remote work tools that help in remote work projects. Let us look at the tools that are most useful in remote projects.

    Already popular around the world as the number one video call app, Skype is also the go-to app for meetings. Shift your physical meetings to digital. The advantage is that you can cut on travel costs. You can level up to ‘Skype for Business’ if you require more finesse. Calendar integration and scheduling, a special control dashboard, whiteboard tools and video recording are some of the useful features that come equipped with Skype for Business. While the regular Skype is free to use, the Business version now comes with Microsoft Teams or Office 365 subscriptions. Microsoft To-Do is also a useful tool for daily task management that comes bundled with the same subscription.

    It does not matter where each member of your team is. Basecamp brings all your team members, tasks, files and data together in one place. Basecamp has message boards, to-do lists, scheduling management, files management, group chat and check-in features. Basecamp provides a free version known as Basecamp Personal but with limited features. The Basecamp Business version starts at $99 per month for unlimited users and projects along with 500 GB storage space.

    slack

    Slack is another project management tool that focuses on discussion and collaboration. It is the best replacement for business email conversations. While messaging is the core feature, Slack also has voice and video calls, file sharing and data encryption features. In addition to a free version with limited features, Slack provides 3 paid models. The pricing is $2.67 per month for Standard version and $5 per month for Plus version. Slack also provides an Enterprise Gold edition for extra-large businesses. However, for its pricing, you will have to contact their sales team.

    Gsuite

    Most business people know what a gem G-Suite is. It is a collection of the best tools Google has to offer. Some of the most useful remote work tools in the current situation are g-mail, calendar, drive, hangouts, documents, spreadsheets and other presentation tools. While there are free versions of g-mail and drive, G-Suite provides advanced features for such tools in its subscription. The pricing of G-Suite is broken down into two plans: Flexible Plan and Annual Plan. There are different versions of G-Suite in these plans. Click here to know more details. By the way, you also have the option to try out G-Suite features for 14 days as a trial version.

    teamviewer

    You do not need to go to the client’s place to fix the software on his laptop. You have TeamViewer for that. TeamViewer is the best tool for screen sharing, remote control and support. One can use this tool to access a team member’s system or a client’s system without physically being present at its front. TeamViewer also has a free version and paid versions starting from $49 per month.

    draw.io

    Prototype design and sharing is the core feature of draw.io. It is powerful and easy to use unlike other tools of the same feature. Seamless integration, revision history, custom interface and easy switching are some of the useful features of draw.io as a confluence app. Draw provides many pricing options and you can find those here. You also have the option of trying it for free.

    Dropbox

    Dropbox is the most popular tool for file storing and sharing over the cloud. It also provides more features like password protection, watermarking, offline access, backup and recovery, and connection with other tools like Slack and Zoom. Additionally, Dropbox also has team collaboration and management features. The pricing models are split into two types: For individuals and for teams. You can find the breakdown here. Do not worry; like most other apps, Dropbox also has a free version in addition to paid versions.

    Do note that the prices specified in this article were the rates at the moment of writing this article and may change in the future.There are far more tools that can be used for remote works. However, with the above specified remote work tools, you can work along with your team exactly like how you used to work at the office. You can also communicate with clients and arrange meetings in a better way digitally. Subscribe to aTeamTexas for more tips and news. The remote working requirements that all people in order to be productive are self-motivation, discipline and a strict routine which are something that we can attest to. Break the chain by going digital.

  • Tips for Remote Project Team Management During the COVID-19 Outbreak

    First of all, do not panic. COVID-19 is just another phase that humankind will overcome. Every business, from startups to Fortune 500 companies, around the world has been advised to work from home in order to break the chain.Now one of the main concern is remote project team management.

    aTeamTexas has already been focusing on remote project team management  way before the pandemic. Our remote project teams are skilled and experienced in this model and have successfully completed various projects using the same. So here are some tips from us if you are looking for remote project team management.

    1. Strict Guidelines

    Firstly, a strict set of guidelines has to be shared with your team. The primary problem faced when a team remotely works is that monitoring is difficult. You should make sure that your team members are working together with you even if you are all at different places. You do not want your web developer dozing off at home when all others are working hard. There should be a proper synchronization in the team and this can be made possible with a set of guidelines. Your guidelines can include the daily timeline, interval periods, work schedules, deadlines, periodic reports, remote meeting rules etc. Do note that the guidelines must be clear and must cover all relevant details. The project lead must communicate with the team regarding the guidelines and make sure there are no doubts.

    1. Schedule and Prioritize

    After sharing the guidelines with the team, the next important thing is scheduling and prioritizing each task. The members of your team can include graphic designers, web developers, programmers etc. The work assigned to each member is different. But there is a common problem that most members of a team face. The project lead assigns a list of tasks and does not assign priority numbers or values to each task. This causes confusion in the team member as he or she will not know which task is urgent and which task has more time. He or she may complete a set of tasks and may leave out tasks that are urgent. To avoid such issues, it is very important to schedule each work along with time constraints, priority values and relevant details. 

    1. Communication is Key

    As the team may be in different places, you need a medium to connect with one another and stay in sync. Mobile calls and WhatsApp groups do the job but they are an ancient solution to a modern problem. There are many online tools and apps that help you to stay in sync with your team. Even if some high-end tools need payment, there are a lot of free tools that are useful in remote work projects. Some tools require payment only for some features. AsanaChantyMicrosoft TeamsSkype for Business and Slack are some of the popular tools for team communication and remote project management.

    1. Cyber Security

    When working remotely, your projects are more prone to cyber-attacks. You must ensure that all the apps and tools you use are not affected by viruses, malware etc. You must also ensure that your workstation is free from these cyber-attacks by setting up proper anti-viruses and firewalls like BitDefenderNortonKaspersky etc. Additionally, you must make sure that the information and data you store on your systems/servers are secure from attacks. You must be the only one that has access to these data. You have to take care of client data like your baby. You have to verify that these steps are followed by each and every member of your remote team. Finally, you have to take regular backups of all relevant data in case of any disasters. 

    1. Always Be Legal

    Last but not the least, always follow legal measures. There should be proper legal agreements between the clients, the company and the team members in accessing company and client data. Make sure all legal procedures have been followed to prevent issues in the future.


    If you require any help from us in doing remote projects, do not hesitate to contact our team at aTeamTexas. Also, subscribe to our newsletter if you are looking forward to more tips and news from our team as well as the technological world.

Request A Free Quote

Privacy and Cookie Policy